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When the event page accepts registrations and you require approval, each registration waits for your decision before the person can use the event. Pending registrations are flagged on the event overview and in the roster, where you approve or reject them one by one or in bulk.
Pending approvals occur only when Access is Public link and Require approval is on in the Registration tab of Event settings. Participants you add or import are approved automatically. Approvals close when the event ends.
1

Find pending registrations

On the Overview, the Needs attention card lists the number of registrations pending approval, with the time approvals close, which is the event end. Select Review to open the roster filtered to Pending approval. In the roster itself, the Pending approval card and filter tab show the same count and the same closing time.
2

Review one registration

Open the row. The detail sheet shows the participant type and the answers the person gave at registration, with Approve and Reject at the top of the Profile tab. Approve applies immediately. You can also edit the profile before deciding.
3

Approve several at once

Select the rows, then select Approve in the action bar. The button shows how many of the selected people it applies to. Rejected participants can be selected and approved the same way while the event is running.
4

Reject

Select Reject in the action bar or in the detail sheet and confirm. For registrations that are still pending, the dialog says only that the people won’t be able to enter the event. If the selection includes approved participants on a Meet & AI event, the dialog also warns that their upcoming meetings and requests are canceled, that the other participants are notified, and that approving them again won’t restore the meetings.

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What the participant sees

Right after registering, the participant sees that approval is pending and can complete their profile in the meantime. The participant side is described in Join an event.
  • Approved: the person gets an approval email and can use the event page. Because they signed in with their email during registration, their roster status becomes Entered at once, so they don’t need an invitation.
  • Rejected: the person gets a rejection email, and the event page tells them they can’t join. While the event is running, you can approve them again from the detail sheet under More actions.

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Check the result

The Pending approval count in the roster and on the overview goes down, and the approved people appear under Entered and in the Registered count. The Needs attention row disappears when nothing is left to review.

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Troubleshooting

The event has ended. The detail sheet shows This event has ended, so this participant can’t be approved. and the overview no longer counts pending registrations. Rejecting is still possible but can’t be reversed afterwards.
A participant with Declined can’t be approved or rejected. Select Invite again in the detail sheet to send a new invitation.
Approval applies to registrations through the public link only. If Access is Invite list only, nobody can register, and participants you add or import are approved on the spot. Check the Registration tab.