Slots come from Meeting duration and Meeting hours in Meeting
rules, and columns from Meeting
locations. Assigning here doesn’t check the
participants’ availability or the minimum notice.
1
Read the grid
Columns are the locations plus Unassigned for meetings without one; rows are the slots of the selected date. A card names the two participants with Confirmed, Completed, or Draft below. Past slots are shaded and accept no new meetings. Meetings that no longer fit a slot, for example after the duration changed, appear under Outside slots.Day shows one date and Week seven, with the location in front of each card and No meeting hours on days without hours.
2
Confirm a meeting from an empty cell
Point to an empty cell and select Confirm a meeting here. In Confirm a meeting, search Participant A and Participant B by name among approved participants. People who were never invited show Not invited; after the event end, Invited marks those who never entered. Select Confirm.A pair that breaks the participant type rules, or a participant over their meeting limit, gets a warning first, and Confirm anyway goes ahead. An overlap, a full location, or a past slot is refused with the reason in the dialog. The meeting then appears in the list with a Host chip.
3
Start batch mode
Select Start batch mode. The dialog says Participant requests and confirmations are paused while you arrange meetings. Select Start. Participants can’t request, accept, or propose until you publish or end. Batch mode belongs to the event: every member sees the same drafts and can publish or end it.
4
Lay out drafts
Select Add draft here in an empty cell, select two participants in New draft meeting, and select Add draft. Open a draft to Move it to another cell at once, or to Delete it; neither asks for confirmation. Each card shows its violations:
- Time conflict, Location full, and Past time block publishing until the draft is moved or deleted.
- Rule violation and Over limit can be published with Publish anyway.
5
Publish or end
Publish opens Publish all drafts?, which includes drafts on other dates. With a blocking violation the button stays disabled; with rule or limit violations only, the button reads Publish anyway; otherwise select Publish. Each draft becomes a confirmed meeting with the Host chip, and batch mode ends on its own.To stop without publishing, select End batch mode. End batch mode? warns that unpublished drafts will be deleted, and Delete drafts and end confirms.
6
Export the schedule
Export schedule downloads one Excel file with a sheet per date, laid out as locations by time, with every confirmed meeting of the event. The selected date and filters don’t apply.
Moving a confirmed meeting
Select a confirmed meeting to open its details. Edit meeting opens the same dialog as the list. Move lets you select a target cell and confirm in Move meeting. Over a meeting limit it asks This exceeds a participant’s meeting limit. Move anyway? In Week view the meeting keeps its location and only the time changes.What participants see
On the event page, the meeting carries an Arranged by host chip and the participants can’t cancel it. On a published event, both are emailed for each change. Statuses, limits, and emails are in How meetings work.Troubleshooting
Publish is disabled
Publish is disabled
A draft carries Time conflict, Location full, or Past time. Move
or delete those drafts. After the event page has ended, publishing is closed
too, and End batch mode deletes the drafts.
Batch mode is on, so this can't be changed right now
Batch mode is on, so this can't be changed right now
Another member started batch mode while you were confirming, editing, or
moving a meeting. The schedule reloads in batch mode; publish or end it,
then try again.
No meeting slots on this date
No meeting slots on this date
The date has no meeting hours. Add them in Meeting rules, or choose a
date that has some.