Event lifecycle

An event starts as a draft, opens to participants when you publish it, and ends in two steps: the event end and, after it, the page end. The status chip on the event card and in the event header shows the current stage, and the Events list has matching All, Ongoing, Upcoming, Ended, and Draft tabs.

Status

Chip	When it shows
Draft	The event has never been published, or you unpublished it. Participants can’t open the event page.
Upcoming	Published, and the event hasn’t started.
Ongoing	Published, and the event is in progress.
Ended	Published, and the event end has passed. The event page can still be open.

What publishing changes

Publishing opens the event page at the site address. The overview becomes a dashboard with the page link and the plan status, Billing appears in the event sidebar, the site address locks, and the plan can only move from Chat to Meet & AI. The steps are in Publish the event page.

Unpublishing

Unpublish in Publishing asks Unpublish this event? and shows Participants lose access to the event page until you publish again. While the page is open, it adds that billing continues until the page end.

Effect	Detail
Goes back	The chip returns to Draft, and the Site address can be edited and saved again.
Stays	Billing stays in the sidebar, billing periods keep running until the page end, and the event still can’t switch back to Chat.
Publishing again	Publish event publishes right away without the Choose a plan dialog. The four Before you publish items still apply.

Event end and page end

	Event end	Page end
Meaning	The end of Date and time in Basic info.	The time after which meetings can’t be requested or moved and the plan can’t be changed. Messages, replying to or canceling remaining meetings, and profile edits stay open.
How it’s set	You set it. Once a published event has ended, it can’t be changed.	Calculated: the event end on Chat, or on Meet & AI the later of the event end and the end of the last Meeting hours. Changes to the schedule, plan, or meeting hours recalculate it, and a time already past ends the page right then.
Where it shows	The status chip.	The overview, next to the plan status, on Meet & AI events. The row switches to past tense once the page has ended.

The last billing period ends at the page end. See Billing.

What locks after the event ends

Where	Disabled	Message shown
Participants header and selection bar	Add, import, approve, invite	This event has ended, so participants can’t be approved, added, invited, or imported.
Participant details	Approve, re-invite	This event has ended, so this participant can’t be approved.
Invitations tab	Send invitations	This event has ended, so invitations can’t be sent.
Basic info	Date and time and Time zone, on events that have been published	This event has ended, so its date and time can’t be changed.

Rejecting and removing participants and sending announcements still work.

What locks after the page ends

Where	Disabled	Message shown
Meeting hours	Add, edit	The event page has ended, so meetings can’t be added or moved.
Schedule	Add drafts, confirm, move, batch arrangement	Same message
List	Edit meeting and Accept new time	Removed from the row menu
Plan	Change plan and Upgrade to Meet & AI	The event page has ended, so the plan can’t be changed.

Canceling meetings, deleting drafts, and ending batch mode still work.

Changing the date of an ended event

Event	Date and time
Never published	Allowed, and the new end must be in the future. Until then Publish event is disabled with This event has already ended. Change its date and time to publish it.
Published, then ended	Locked, along with the time zone.
Published, unpublished, then ended	Locked the same way.

Getting started

Event settings

Participants

Publishing

Meetings

Communication

Insights

Billing

Organization

FAQ

Status

What publishing changes

Unpublishing

Event end and page end

What locks after the event ends

What locks after the page ends

Changing the date of an ended event

​Status

​What publishing changes

​Unpublishing

​Event end and page end

​What locks after the event ends

​What locks after the page ends

​Changing the date of an ended event

Status

What publishing changes

Unpublishing

Event end and page end

What locks after the event ends

What locks after the page ends

Changing the date of an ended event