> ## Documentation Index
> Fetch the complete documentation index at: https://docs.umoh.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Meetings

> Reply to meeting requests, propose another time, withdraw or cancel, and see what each segment of the Meetings tab holds before and after the event.

The **Meetings** tab lists every meeting request and confirmed meeting you have in this event, whether you sent it, received it, or the host arranged it. The badge on the tab counts requests waiting for your reply. All times follow the event's time zone, shown as the offset next to the title.

<Note>
  The **Meetings** and **My schedule** tabs appear in events on the Meet & AI
  plan. Chat plan events have **Home**, **Participants**, and **Messages**.
</Note>

<Steps>
  <Step title="Find the request">
    The segments at the top filter the list, each with a count.

    * **All**: requests waiting for you, then confirmed meetings, then your own requests marked **Awaiting reply**. Past meetings are collapsed at the bottom.
    * **Needs reply**: requests waiting for you, soonest deadline first, including your own requests that the other participant answered with a new time.
    * **Upcoming**: confirmed meetings in time order.
    * **Past**: completed, expired, declined, and canceled meetings.

    Each card shows the other participant, a status chip, the date and time, and the location. When a meeting on the event dates has no assigned location, the event venue is shown instead. Select the name for the details, including the request message and the participant's profile.
  </Step>

  <Step title="Reply to a request">
    A received request shows how long you have to reply, down to **Expiring soon** in the last hour. The host sets the period, and a request also expires once its meeting time arrives. Unanswered requests move to **Past** as **Expired**.

    * **Accept** confirms the meeting right away. **Meeting confirmed** appears, and both of you receive an email.
    * **Reschedule** opens **Propose a new time** with the same time picker as a [new request](/participant/request-meeting). Choose a time and select **Propose time**. The request stays pending at the new time, and the turn passes to the other participant.
    * **Decline** asks **Decline this request?** and offers a **Reason (optional)** field. The other participant is notified by email.
  </Step>

  <Step title="Follow your own requests">
    Requests you sent carry **Awaiting reply** until the other participant acts. **Withdraw** removes a pending request after you confirm **Withdraw this request?** The other participant can then no longer respond to it.

    When the other participant proposes a different time, the chip changes to **New time proposed** and the card shows that time. Select **Accept**, **Reschedule** to propose another time, or **Withdraw**.
  </Step>

  <Step title="Cancel a confirmed meeting">
    A meeting marked **Confirmed** has a **Cancel meeting** button until its end time. In **Cancel this meeting?**, **Reason (optional)** can stay empty. Select **Cancel meeting** to confirm or **Keep meeting** to go back. The other participant is notified by email, and the meeting moves to **Past** as **Canceled**.

    Meetings marked **Arranged by host** can be changed only by the host. Contact the host about changes.
  </Step>

  <Step title="Open a request from an email">
    The link in a request email opens that request's card. Reminder emails also carry accept and decline links that open **Accept this meeting?** or **Decline this request?** for that card. Nothing happens until you confirm. If the request was already handled or has expired, the card opens in its current state.
  </Step>
</Steps>

## When requests close

New requests and time proposals close when the event's meeting request period ends. If that is later than the event itself, the event home shows the closing time. Accepting, declining, withdrawing, and canceling stay open afterwards, and every meeting remains visible in **Meetings** and [My schedule](/participant/schedule).

## Troubleshooting

<AccordionGroup>
  <Accordion title="Accept and Reschedule are disabled">
    The line **The host is arranging meetings** under the title means the host
    is editing the schedule. **Decline**, **Withdraw**, and **Cancel meeting**
    keep working. Try again once the line disappears.
  </Accordion>

  <Accordion title="The request was already resolved">
    **This request has already been resolved.** appears when the other
    participant acted first or the request expired while you had the page open.
    The list reloads with the current state.
  </Accordion>

  <Accordion title="The card has no location">
    No meeting location is assigned, and the meeting is outside the event dates
    or the event has no venue. Ask the host where to meet, or arrange it with
    the other participant in [Messages](/participant/messages).
  </Accordion>
</AccordionGroup>


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