> ## Documentation Index
> Fetch the complete documentation index at: https://docs.umoh.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Meeting locations

> Reference for the Meeting locations tab: the rooms, tables, or booths where meetings take place and how many meetings each can host at the same time.

The **Meeting locations** tab in **Event settings** lists where meetings take place, such as rooms, tables, or booths, and how many meetings each location can host at the same time. Without locations, there's no limit on meetings per slot. This tab appears for events on the Meet & AI plan.

## How locations are used

* When a meeting is confirmed, it takes a free location for that time. If every location is full, the meeting can't be confirmed for that time, and the participant accepting the request is asked to propose another time.
* Locations are optional, and events without locations confirm meetings without one.
* In **Meetings**, each meeting shows its **Location**, and you can move a meeting to another location or set it to **Unassigned**. The **Schedule** tab lays meetings out by location.
* Participants see the location on their meeting. A meeting without a location shows the event venue instead when it falls within the event dates.

## Adding and editing locations

Select **Add locations**. The dialog adds one or more locations at once with **Add another location**. Each row has two fields:

| Field | Rule |
| - | - |
| **Name** | Required. Up to 255 characters. |
| **Concurrent meetings** | How many meetings can run in this location at the same time. 1 or more, or leave it blank for no limit, shown as **No limit** in the list. |

Select **Save changes**. To change a location later, select **Edit location** in its row.

## Limits once meetings exist

* **Concurrent meetings** can't be reduced while the location has meetings that haven't ended. Setting a number on a location that had no limit counts as reducing it.
* A location can't be deleted while it has meetings that haven't ended or schedule drafts. The delete confirmation shows the reason. Move those meetings to another location in **Meetings**, publish or delete the drafts, then delete the location.

## Troubleshooting

<AccordionGroup>
  <Accordion title="No meeting locations are free at that time">
    Participants see this when they accept a request for a time at which every
    location is already booked. Add a location or raise **Concurrent meetings**
    on an existing one.
  </Accordion>

  <Accordion title="Concurrent meetings can't be reduced while this location has meetings that haven't ended">
    Only a location with no upcoming or ongoing meetings can be made smaller.
    Move its meetings to another location in **Meetings**, or make the change
    after they end.
  </Accordion>

  <Accordion title="This location can't be deleted while it has meetings that haven't ended or schedule drafts">
    Reassign the meetings in **Meetings**, then publish or delete the schedule
    drafts that use this location. The location can be deleted once nothing
    points to it.
  </Accordion>
</AccordionGroup>


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