> ## Documentation Index
> Fetch the complete documentation index at: https://docs.umoh.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Roster

> Participant statuses, summary cards, filters, the detail sheet, bulk actions, and export in the Participants roster of the Umoh host console.

The **Roster** tab under **Participants** lists everyone attached to the event: people you add or import, and people who register through the event page. Each row carries one status, and the detail sheet opens from the row.

## Statuses

| Status | Meaning |
| - | - |
| **Pending approval** | Registered through the public link and waiting for your decision. See [Approve registrations](/host/participants/approval). |
| **Rejected** | You rejected the registration. The person can't enter the event. |
| **Declined** | The participant declined the invitation. Their status can't be changed, but you can invite them again. |
| **Entered** | Signed in to the event page. |
| **Invited** | Invited and not entered yet. A count such as ×2 marks repeated invitations. |
| **Not invited** | Approved, with no invitation sent yet. |

**Registered** counts approved participants: everyone who is **Entered**, **Invited**, or **Not invited**.

## Summary cards and filters

| Control | What it does |
| - | - |
| Cards **Registered**, **Entered**, **Pending approval**, **Needs correction** | Counts for the whole event. Selecting a card applies the matching filter tab. |
| Filter tabs | **All statuses**, **Registered**, the six statuses above, and **Needs correction**. |
| **All participant types** | Narrows the list to one participant type. |
| **Search by name or email** | Matches a name or an email address. |

**Needs correction** marks a required profile field that is empty or holds a value outside its options, typically after an import. The detail sheet shows the field as **Missing** or lists the unmatched value.

## Columns and detail sheet

The table shows **Name** (with company and email), **Participant type**, and **Status**. **View details** at the end of the row opens the detail sheet. Its header shows the name, status chip, and email, and the photo opens **Change profile photo**.

| Area | Contents |
| - | - |
| **Profile** tab | **Name**, **Participant type**, and every profile field. Fields under **Internal only** are hidden from participants. **Save changes** writes your edits. |
| **Meetings** tab (Meet & AI) | The participant's confirmed and pending meetings, with **Open meeting list** to see them under **Meetings**. |
| **More actions** | **Approve**, **Reject**, **Invite again**, and **Delete**, depending on the status. Registrations with **Pending approval** also show **Approve** and **Reject** at the top of the profile. |

**Delete** can't be undone. For an approved participant on a Meet & AI event, it also cancels their upcoming meetings and requests, and in a published event the other participants are notified.

## Bulk actions

Selecting rows opens the action bar. Each button shows how many selected rows it applies to.

| Action | Applies to | Unavailable when |
| - | - | - |
| **Approve** | **Pending approval**, **Rejected** | The event has ended |
| **Send invitations** | **Invited**, **Not invited** | The event isn't published, a batch is still sending, or the event has ended |
| **Send announcement** | Approved participants | The event isn't published |
| **Reject** | Everyone except **Rejected** and **Declined** | Always available |

Reject asks for confirmation. For approved participants on a Meet & AI event, it cancels their upcoming meetings and requests, and approving them again won't restore the meetings.

## Export

**Export** downloads the roster as CSV or Excel. While a filter or search is active, the menu offers the current view, and the file contains only the rows you see.

## After the event ends

The roster header reads **This event has ended, so participants can't be approved, added, invited, or imported.** and **Add participant**, **Import**, **Approve**, and **Send invitations** become unavailable. Browsing, export, profile edits, reject, and delete stay open. A rejection after the end is final, because approvals have closed.

## Troubleshooting

<AccordionGroup>
  <Accordion title="Import is disabled">
    The event has no participant type yet. Create one in **Event settings**
    under **Participant types**, then import.
  </Accordion>

  <Accordion title="No actions available">
    Every selected participant has **Declined**, so approve and reject don't
    apply. Use **Invite again** in the detail sheet instead.
  </Accordion>

  <Accordion title="A participant with this email already exists">
    Each email address appears once per event. To fix a typo, delete the
    participant and add them again with the correct address.
  </Accordion>
</AccordionGroup>


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